Wednesday 31 July 2013

Job Description of Planning Assistant

Habib University Foundation


Position Title
Planning Assistant
Department
Office of Student Outreach and Recruitment
Reporting Relationship
Head, Student Recruitment


Scope of the Position

The overall scope of work for the position includes the participation in the planning and execution of a variety of activities pertaining to student outreach and recruitment for Habib University. Recruitment activities include school visits, organizing expos, attending expos, conducting student workshops, parents’ sessions, surveying students’ perceptions etc.


                                                                                     
Summary of Key Functions

Key Responsibility & Duties :-

1.      Understanding University Programs and developing various presentations and tools to orient the potential clients about the University
2.      Collaborating with Marketing Team for the designing of marketing material for students
3.      Engaging with prospective students, parents, schools, school counselors and principals for student recruitment through a variety of activities such as school visits, organizing admission expos and campus tours etc.
4.      Designing orientation sessions and workshops to engage with parents, students and counselors
5.      Representing Habib University at relevant expos and open houses
6.      Building relationships with various professional forums, organizations and institutes to engage potential clientele
7.      Visiting various cities of Pakistan to recruit students
  1. Collecting, analyzing and synthesizing the data related to students’ academic and career choices and for Higher Education

Required Qualification, Experience and Skills

Qualification

Minimum Bachelors’ degree

Experience
General: At least 1-2 years of relevant experience
Specific: Previous experience of working with youth would be an added advantage, along with background in designing and conducting workshops/sessions.

Skill Required

Technical :-

·         Good English writing skills
·         Presentation and oral communication skills in English as well as Urdu
·         Planning skills including brainstorming ideas, organization of ideas, developing frameworks, designing and sequencing activities etc.
·         Coordination and organization skills to execute a variety of activities and events
·         Basic research skills to design simple surveys, undertake simple analysis etc.
·         Proficiency in MS Office specially Word, Excel and  PowerPoint

General :-

·        Team player and ability to get along with different types of people
·        Ability to perform under pressure
·        Ability to multi task


Smart Goals Templete

SMART GOALS – TEMPLATE
__________________________________________________________________

SMART goals help improve achievement and success.  A SMART goal clarifies exactly what is expected and the measures used to determine if the goal is achieved and successfully completed.

A SMART goal is:

Specific (and strategic):  Linked to position summary, departmental goals/mission, and/or overall School of Medicine goals and strategic plans.  Answers the question—Who? and What?

Measurable:  The success toward meeting the goal can be measured.  Answers the question—How?

Attainable:  Goals are realistic and can be achieved in a specific amount of time and are reasonable.

Relevant (results oriented):  The goals are aligned with current tasks and projects and focus in one defined area; include the expected result.

Time framed:  Goals have a clearly defined time-frame including a target or deadline date.

Examples:

Not a SMART goal:
·        Employee will improve their writing skills.
Does not identify a measurement or time frame, nor identify why the improvement is needed or how it will be used.

SMART goal:
·        The Department has identified a goal to improve communications with administrative staff by implementing an internal departmental newsletter.  Elaine will complete a business writing course by January 2010 and will publish the first monthly newsletter by March 2010.  Elaine will gather input and/or articles from others in the department and draft the newsletter for supervisor review, and when approved by supervisor, distribute the newsletter to staff by the 15th of each month.   





SMART Goal Planning Form

Specific – WHO? WHAT?












Measurement/Assessment – HOW?






Attainable/Achieve – REASONABLE?






Relevant – EXPECTED RESULT?






By

Timed – WHEN?




Automated Storage and Retrieval System AS/RS

Automated Storage and Retrieval System in Warehouse (AS/RS)
An AS/RS is a combination of equipment and controls which handles, stores, and retrieves materials with precision, accuracy, and speed under a defined degree of automation.
In General, AS/RS systems transport, stage, retrieve, and report on every inventory item with up-to-the minute accuracy.
Concept of AS/RS
          The operation is totally automated
          Computer controlled
          Fully integrated with factory and warehouse operations
Basic Structure of AS/RS
          Storage structure
          S/R(storage/retrieval) machine
          Storage modules (e.g.) pallets for unit loads
          One or more pickup-and deposit station
          External handling system
Benefits of AS/RS
          Improve operator efficiency and storage capacity
          Increasing accuracy
          Maximize available storage space
          Reducing labor costs
          Reducing product damage and waste costs
          Increasing customer service (e.g. : fast delivery)
          Real time inventory control
          Removing personnel from difficult working condition (such as cold food storage environments)


Current Types of AS/RS
          Unit load AS/RS - Large automated system designed to use S/R machines to move unit loads on pallets into and out of storage racks.
          Deep-Lane AS/RS – High-density unit load storage system, designed to store large amounts of stock with relatively little amounts of stock types. It generally stores ten or more loads in a single rack with the input on one side and output on the other
          Mini-load AS/RS - Smaller automated system designed to move smaller loads into and out of storage bins or drawers.
          Man-on-board AS/RS - Uses personnel to pick items from racks or bins, reducing transaction time.
          Automated item retrieval system - Items to be moved are stored in single file lanes, rather than in bins or drawers.
          Vertical lift storage modules –same principle of using a center aisle to access loads is used except that the aisle is vertical. Helps to save floor space
Use of AS/RS at Different places
          Warehouses - Storing, Moving, and selecting parts
          Manufacturing - Just in time arrival of parts
          Clean Rooms - Moving and storing of material that cannot be contaminated
          Libraries  - Book storage and retrieval
          Hospitals - Storage and retrieval of dangerous material
          Pharmaceuticals - Storage and retrieval of dangerous material
          Grocery Distributer - Moving and storing of material that cannot be contaminated



Pakistan Energy Crisis







Pakistan Energy Crisis



Pakistan is energy-deficient. How can one imagine an active and prosperous human being short on blood? Life is hard without sufficient blood running up and down the veins, pumped by the heart round the clock. Pakistan has failed to contain its energy crisis; failing to increase supply proportionately and conserving demand. In 1980s, it met 86% of its demand; come 2000s, situation is getting worse. Explosion in the supply of natural gas gave the nation a breather, sharing burden of electricity and oil, only to make future insecure as gas reserves deplete at fast rate. Fire-fighting on the part of government becomes national strategy, instead of proactive, long-term planning. This has contributed to circular debt problem because of short-sightedness political government.

Let alone increase the supply of energy, situation has worsened due to poor management, operational inefficiencies, power theft, and line losses. This largely sums up the problems country faces in its battle to restore sanity in energy sector, which is now nudging the economy towards disaster, warns latest report of Asian Development Bank.

One of the Major reasons of energy crisis is that we are generating power by thermal instead of hydro power. We planned to go for the hydro power in 1960’s and we did make Tarbla, mangla and warsk dam to generate the energy but somehow we couldn’t continue this trend. In 1994, foreign forces influenced Pakistan to introduce IPP;s in Pakistan which was also called the policy of the decade.

Due to IPP’s our consumption was shifted to the thermal mostly from hydro power and from that we further didn’t focus on the hydro power as such and just playing to and fro with the water plan.

As in Pakistan, water itself becomes a scarce resource and now it is quite obvious that we don’t have enough water to generate electricity, also we will short of water to drink.

Also, in spite of the fact that gas reserves are depleting but still Pakistan is very rich in gas reserves and it just need attention and better policy to use our resources. Sind is full of Gas but law and order situation restrict our investors to opt this option.

Same issue with our coal reserves as Pakistan is rich in coal but no development in producing power from coal as such due to bad policies.

One portion is hitting us very badly is import of fuel for the power generation. As we are not rich in oil and we have to produce the oil. For that many factors are hitting us very badly, one is hike in oil prices, as we were expecting oil prices were never gone up and the other is devaluation of the pak rupee is making our debt risen and risen.





Recommendations


Short-term measures
Coal:
Ramp up coal mining and production, and convert existing thermal power plants to use coal as fuel.
Coal contributes to less than 1% of Pakistan’s generation, even though the Thar mines contain the world’s third-largest coal reserves. By comparison, coal contributes about 40% of total energy generation globally. Even ‘green’ countries like Germany are in the process of installing coal-powered plants. In generating electricity, coal clearly remains the choice of first resort.

Circular debt:
Pakistan has a circular debt in the electricity generation and distribution chain worth $5 billion, simply because the National Electric Power Regulatory Authority has proven ineffective in monitoring generators and utilities. In the West, regulatory commissions are led by energy specialists. Fixed tenures, autonomy from political interference, as well as empowerment to punish generation and distribution companies minimize chances of gaming of the system.
A strong regulator checks and balances; a weak one allows governments to run rampant. They then set tariffs as they see fit, send linemen to collect kickbacks from electricity thieves and give away electricity freebies to vote banks. Utilities go bankrupt, their slate is wiped clean, the debt re-emerges, and round and round we go.
The government must create a cadre of energy specialists who are sent to the West to study regulatory mechanisms. When they return to Pakistan, they must be allowed to set up regulatory commissions that function without fear or favor. Civil service generalists will want to grab the opportunity of overseas junkets, but the government should choose young and idealistic people with little baggage. And it should pay them handsomely: the benefits accrued will far outweigh their salaries.
Power distribution:
Decouple agricultural and consumer supply networks in rural areas from each other, otherwise households benefit unfairly from the less-expensive agricultural tariffs. Gujarat in India has bifurcated the two networks to increase electricity revenues substantively. The model should be easily replicable in Pakistan.
Import of fuel:
The Iran-Pakistan (IP) Gas Pipeline is a no-brainer. Sure, the US will exert political and economic pressure, but what if one of these days the international community reaches an accord with Iran? Won’t the policymakers in Pakistan then have egg on their face if they ditch the IP now? Other than the US’ interests, India too frets over the security situation in Baluchistan. But if Pakistan’s establishment can secure the country’s nuclear arsenal, surely it can protect another critical asset.
The IP pipeline becoming the Iran-Pakistan-India-Bangladesh pipeline would be a boon for the entire region. Natural gas, which has extensive use in power generation, transportation and manufacturing, can also be imported from abroad. The Indian ambassador to the US recently urged America, which is sitting on a glut of natural gas, to allow its export. In case America agrees, Pakistan should also be ready to benefit from the decision.

Long-term measures
Shale gas:
Shale gas is a form of natural gas that is obtained from sedimentary rock through a process called hydraulic fracturing. The US is witnessing a boom in shale gas production, and Pakistan too has substantial proven shale gas deposits. The technology is field-tested and easily acquired; there is no reason to delay shale gas exploration.

Hydro Power:
We recommend going for the hydro power and making dams as reservoirs of the water which will help in multiple uses. Mostly for the power generation. Also, we recommend for the small dams rather than go for the big dams as small dams take short time to prepare and will commence soon.